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ADVERTISEMENT FOR A/E REQUEST FOR PROPOSALS

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Pursuant to §41-16-72, the Alabama Department of Veterans Affairs (ADVA) is seeking qualifications for A/E firms to provide design services, environmental assessments, historical preservation services, contract administrative services, and construction oversight for in ground urn, memorial wall, and cartage lane expansion project at its Alabama State Veterans Memorial Cemetery at Spanish Fort (FAI Project #AL-17-03), located in Baldwin County, Alabama (ASVMC).

The Project: The ASVMC is an existing State Veterans Cemetery with a Master Plan, approved by the Veterans Cemetery Grants Service (VCGS) (FAI Project #AL-09-01). Under that Master Plan, the initial phase of the ASVMC includes 136 in ground grave sites. This design for the cemetery is identified as "Section 4," with a total of 136 grave sites. (Exhibit A) From April 2013 to May 2017, the cemetery has had the privilege of inurning the cremains of 147 individuals at a rate of 2.5 cremains per month. Therefore, without an expansion, the cemetery has already ceased offering in ground urn inurnments as of May 2017. To provide for a 10-year life span for the in ground urn option, the cemetery intends to expand with a minimum of 300 additional grave sites.

In Ground Urn Design Considerations:
• Construction of a minimum of 300 In Ground Grave Sites;
• In Ground grave sites will be designed to meet NCA specifications, with VCGS approval;
• In Ground site identification shall match, as closely as possible, the existing In Ground sites

Memorial Wall Design Considerations:
• Construction of a minimum of 100 Memorial Wall sites;
• Memorial Wall will be designed to meet NCA specifications, with VCGS approval;
• Memorial Wall site identification shall match, as closely as possible, the existing Memorial Wall; and
• ADA sidewalks and bench locations to serve columbaria.

Under that Master Plan, the initial phase of the ASVMC includes two Cartage Lanes. This design for the cemetery is identified as "the Committal Shelter," with two lanes surrounding the shelter. (Exhibit A) To provide better access to the Committal Shelter an additional Cartage Lane is needed.

Cartage Lane Design Considerations:
• Construction of new Cartage Lane;
• Cartage Lane will be designed to meet NCA specifications, with VCGS approval;
• Cartage Lane shall match, as closely as possible, the two existing Cartage Lanes

Scope of the Services: The scope of services shall be presented in 3 phases as outlined herein. Phase I is to evaluate the current In Ground urn ("Section 4"), Memorial Wall (Section A) and Cartage Lanes (Committal Shelter) located onsite at the ASVMC and to work with the owner to develop initial schematics for the expansions in each of the three areas. The design shall accommodate approximately 300 new In Ground Urn sites, 100 new Memorial Wall sites, a new Cartage Lane and shall be in compliance with the Master Plan as approved by the VCGS in project #AL-17-03. (Exhibit A) The proposed expansion site is adjacent to a historic war cemetery and coordination for historical preservation with the Alabama Historical Commission will be required. The schematic design shall include topographic, utility, and landscape surveys; graphic/narrative descriptions of the site and vicinity; site analysis plans; and a geotechnical soil survey, as well as other related drawings and services, as needed. Phase II will consist of working with the owner to develop design documents for the In Ground, Memorial Wall and Cartage expansions. Phase Ill will consist of coordination of the bidding process to select a qualified contractor and to provide administrative services for the construction of the In Ground, Memorial Wall and Cartage Lane expansions. The selected A/E firm is expected to prepare and submit to the ADVA and VCGS the documents identified in the attached "Submission Requirement Post Master Plan and Project Close-out." (Exhibit B)

The services outlined in this advertisement are conditioned on the ADVA receiving priority funding for this project from the Federal VA in one of the two succeeding fiscal year FY 2018. The owner reserves the right to evaluate the findings of each phase and verify funding prior to entering into each succeeding phase. The VCGS also must approve each phase of development prior to proceeding into each succeeding phase.

Click on the following links to access Exhibit A and Exhibit B

Qualifications:The A/E firm shall be licensed in the State of Alabama and demonstrate experience in the planning and designing of cemeteries, particularly cemeteries of the size of the facility described in this advertisement and administered under the Federal VA State Cemetery Grants Program. Indicate additional experience in working with Federal VA National Cemetery Administration, Veterans Cemetery Grants Service and/or Federal VA and State Department of Veterans Affairs projects, as well as projects which have involved the State of Alabama Department of Finance/Division of Construction Management. The firm shall describe its staff capacity and availability for this project, given the critical timeline of completing the design components by January 15, 2018.

Interested firms must submit qualifications on GSA Standard Form 330. Please address experience as it relates to each phase of the project. Applicants must also include information for similar relevant projects including the project description, project budget, scope of work, photographs, and owner's name and contact information.

The proposals will be reviewed for experience and qualifications, and finalists may be selected for an interview. The ADVA will select the most qualified firm as outlined in the Manual of Procedures, 2001 Edition, prepared by the Alabama Department of Finance/Division of Construction Management.

All applicable State of Alabama Department of Finance/Division of Construction Management bid documents and bidding procedures, as well as any other applicable requirements from additional funding sources shall be utilized on this project.

Recognizing the composition of Alabama’s citizenship, the ADVA encourages proposals from design professionals that represent Alabama firms with diversity in their staffing, proposed project team, including but not limited to, associated design professional and consultants.

§41-16-82 of the Code of Alabama requires a disclosure statement to be completed and filed with all proposals, bids, contracts, or grant proposals submitted to the State of Alabama in excess of $5,000. The form is available online at http://www.ago.state.al.us/File-AL-Vendor-Disclosure-Statement.

§31-13-1, et seq. of the Code of Alabama imposes conditions on the award of State contracts. Firms must agree to fully comply with Immigration Reform and Control Act of 1986, as amended by the Immigration Act of 1990, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. By signing any future contract, the construction parties affirm, for the duration of this Agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ and unauthorized alien with the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the contract and shall be responsible for all damages resulting therefrom.

In compliance with Act 2016-312, the contractor must certify that it is not currently engaged in, and will not engage in, the boycott of a person of an entity based in or doing business with a jurisdiction with which this state can enjoy open trade.

Qualifications must be received no later than 4:00 PM/CST on Wednesday, November 15, 2017.

Supply six (6) copies of proposal, along with one (1) disc containing an electronic copy of all submitted materials, to:

Overnight courier or hand delivery:

Tony W. Ross
Cemetery Director
Alabama State Veterans Memorial Cemetery 34904 State Hwy 225 Spanish Fort, AL 36527

or by U.S. Mail to:

P.O. Box 1509
Montgomery, AL 36102-1509

Questions regarding the submittal should be directed by email to: Tony.Ross@va.alabama.gov